BOARD OF DIRECTOR’S MEETING Minutes May 11, 2021 Call Meeting to Order President John McCulloch called the meeting to order at 10:03 a.m. Attendance Present: Hansen Clarke, Davin Hemmila, Tom Landry, John McCulloch, Malkia Newman, Paul Palmer, Jane Shank, Mark Stephenson, Mark Wiedelman Absent: Melody Arabo, Jill Busha, Brian Calley, Selena Schmidt Staff: Michelle Roberts, Mark McWilliams, Kyle Williams, Elham Jahshan, Kris Keranen, Theresa Diebolt, Sara Koroniotis, Kristin Totten, Rebecca Kasen Guests: Amanda Absher, Chris Franklin (PAIMI Council members) Approval of Agenda Tom Landry MOVED to approve the agenda and Mark Wiedelman seconded. AYES: Clarke, Hemmila, Landry, McCulloch, Newman, Palmer, Shank, Stephenson, Wiedelman NAYS: None Motion carried. Approval of Minutes Paul Palmer MOVED to approve the minutes and Tom Landry seconded. AYES: Clarke, Hemmila, Landry, McCulloch, Newman, Palmer, Shank, Stephenson, Wiedelman NAYS: None Motion carried. President’s Report President McCulloch announced the resignation of Hansen Clarke as Chair of the Public Policy Committee and the acceptance of Brian Calley as Chair of the Public Policy Committee. Hansen Clarke MOVED to approve the appointment of Brian Calley as Chair of the Public Policy Committee and Paul Palmer seconded. AYES: Clarke, Hemmila, Landry, McCulloch, Newman, Palmer, Shank, Stephenson, Wiedelman NAYS: None Motion carried. President McCulloch thanked Clarke for his leadership and direction on the public policy committee. President McCulloch brought up a few issues for discussion. The first one being maintaining a quorum at board meetings. It was suggested that members announce at the beginning of each board meeting if they need to leave early to ensure a quorum is present for voting items. A couple other issues were abstentions on voting of board members and subject matter content of motions. Abstentions are up to individual board members and are counted and noted but are neither a “yes” or “no” vote which could impact a vote if it were close in the passage of an item. Members should abstain from voting only if they have a conflict with a topic. Executive Director and Staff Reports Executive Director Michelle Roberts referred to her written report. COVID – based on immunization and vaccine levels in our state, in-person work will be allowed to begin again, and we will start our reintegration of staff back into the office. New grant – CDC monies ended up with over $107,000 for access to vaccines. We are working with Michigan Developmental Dis Institute and Michigan DD Council to coordinate efforts. DEI – we have interviewed outside consultants and have decided to go with two ladies who we feel will help DRM meet our goals. Board inclusion project – we have been offered free training through the DD Council on how to include people with developmental disabilities and further discussion was held with board members. NDRN conference reminder – the conference starts next week. It is virtual and is no cost for members. Some of DRM staff will be presenting. The Rep Payee team won an award for their efforts and the award will be presented at the conference. Ms. Koroniotis reported on the Rep Payee team stating her team is excited to receive the award and they were asked to assist other states. Ms. Jahshan reported on the Employment Team stating they continue to work with MRS, have provided trainings and will be presenting at the NDRN conference. Her and her staff are hosting Coffee with CAP (Client Assistance Program) and have found it to be very beneficial. Ms. Kasen reported on the CAIR team and stated they continue to do virtual monitoring and even though it is not ideal the team has figured out how they can be successful at it. They have also started connecting with children coming across the border and obtaining information about what types of services they need and where they are being placed. Ms. Keranen reported on the Education Team and talked about one case to give an idea of what her team is faced with, how these types of cases are more common than not, and how children with disabilities are being treated in schools. Mr. McWilliams reported on the Public Policy and Media Relations team and expressed his appreciation for all the work that Hansen has done on the public policy committee and he is looking forward to working with Brian on issues, especially restraint and seclusion. He mentioned the 2022 state budget and series of supplemental budget appropriations and the wage increase along with the direct care staffing crisis. Working on trying to get Governor’s executive order on nondiscrimination and the provision of lifesaving treatment which was part of the executive order last year and struck by the Supreme Court. We met with a legislator and provided more information to them. DRM was contacted by Secretary of State office asking to assist in rewriting training materials for clerks on accessibility. We also just rolled out our survey for traumatic brain injury survivors trying to gauge what kinds of advocacy needs they have in collaboration with the Brain Injury Association of Michigan. Kyle Williams began by introducing the new civil rights attorney, Kristin Totten. He gave an update on the KB case stating they hope to have a settlement agreement by June 1. More details are outlined in his written report. They are still in process of wrapping up the NGRI lawsuit. They have completed and circulated drafts of new and revised policies concerning noticing and due process protections for individuals found NGRI who are being considered for discharge. A stipulated request has been made to the Court to extend the deadline to complete the interim settlement to July 6, 2021 to ensure adequate time to work out policies concerning the probate process, which will control whether individuals on AOT orders must return to the hospital to ensure adequate due process protects for NGRI patients in community-based settings and approving a final draft of the patient rights handbook. They have moved quickly into discovery on the Waskul matter and served initial interrogatories and requests for production to all Defendants in this matter. We have also Subpoenaed every PIHP in the State along with the State’s contracted actuary and HMA. As anticipated, a number of issues with production and compliance with subpoenas have presented themselves and the litigation team is in the process of responding to discovery issues and hopefully resolving without the need for motions. We continue to work on obtaining the request information through discovery and have received a large number of documents thus far. The parties have conducted the required 26f conference and will be having a scheduling conference with the Judge in Q2 to set a date for hearing and other relevant deadlines. We hope to get the case to trial by Mid to Late-2022 which is a very aggressive deadline which will result in significant uptick in DRM’s litigation activities over 2021. Tom Landry MOVED to receive and file the executive director and staff reports and Malkia Newman seconded. AYES: Clarke, Hemmila, Landry, McCulloch, Newman, Palmer, Stephenson, Wiedelman NAYS: None Motion carried. Public Comment There was no public comment. PAIMI Advisory Council Report PAIMI Advisory Council report was given by Malkia Newman. Mark Wiedelman MOVED to approve the PAIMI Advisory Council Report and Tom Landry seconded. AYES: Clarke, Hemmila, Landry, McCulloch, Newman, Palmer, Stephenson, Wiedelman NAYS: None Motion carried. Committee Reports 1. Budget & Finance Committee – Mark Stephenson Stephenson gave the report as Michele Brand was unable to attend the meeting. The committee met and reviewed the financial statements and we are 2.5% under budget without the Rep Payee program which is 8% under budget. Mark Stephenson MOVED to approve the Budget & Finance Committee report and Tom Landry seconded. AYES: Hemmila, Landry, McCulloch, Newman, Palmer, Stephenson, Wiedelman ABSTENTIONS: Clarke abstains on policy grounds. NAYS: None Motion carried. 2. Public Policy Committee – Mr. Mark McWilliams Mr. McWilliams had nothing more to add to his staff report. Old Business Update from workgroups – Michelle Roberts Workgroup 1 met and they are interested in being a part of marketing DRM. Workgroup 2 met and made some changes to the board application. Workgroup 3 met and made changes and improvements to the board self-evaluation form and the CEO evaluation. They also created a timeline for the evaluations to be completed. Roberts asked for feedback and what members are interested in going forward. Some of the comments included: like workgroups, identify topics to be addressed and create new workgroups, smaller groups to complete tasks is more efficient of members’ time, specific goals/tasks make it easier to accomplish. It was mentioned that another retreat will be planned and most likely in the fall of 2021. New Business There was no new business to discuss. Executive Session There was no executive session. Adjourn Mark Wiedelman moved to adjourn the meeting and Paul Palmer seconded. Meeting was adjourned at 12:31. Next Meeting Tuesday, December 14, 2021 Minutes prepared by: Theresa Diebolt, Executive Assistant Minutes approved by: Paul Palmer, Secretary